Employee shares – reporting via eKapital

Why is the reporting to eKapital important?
While the reporting to eIncome is the reporting of salary income, the reporting to eKapital is a reporting of the actual acquisition of the shares received by the employees as part of the remuneration during the income year as a result of their participation in one or more share-based remuneration programs. Share remuneration comes in many forms.The most commonly used include Restricted Stock Units (RSUs), Performance Shares, Stock Options and Warrants.

Normally, the obligation to report to eKapital lies with custodians, i.e. banks and other financial institutions. However, since the income year 2019, the reporting obligation for employee shares now includes employers.

The reporting of the acquisition of employee shares results in the information automatically being included in the employees' annual tax assessment. In this way, employees simply need to check that the correct number of shares has been reported, regardless of whether the shares are held in Danish or foreign custody.

Reporting to eKapital must be made for all employees who have received shares covered by sections 7P, 16 or 28 of the Danish Tax Assessment Act (in Danish; “Ligningsloven”), who are employed by Danish companies, regardless of whether the employees are resident in Denmark or abroad.

In practice, the reporting ensures that the Danish Tax Agency receives the necessary information regarding the shares. Otherwise, the employee is responsible for disclosing the information in connection with the preparation of their tax return.

How does the reporting to eKapital work?
The actual reporting is made via a special Excel-sheet, which is filled out with information regarding the acquisition, the participant, the share as well as the transaction itself. In order for the information to be incorporated into the Danish Tax Agency's systems, the Excel-sheet must be completed in a predetermined format, which among other things requires the number of characters and decimals individually determined for each field. Thus, precision is important as the format must be followed strictly.

When the sheet is filled out, it must be converted into a txt.-file, containing the codes. The file is then submitted to the Danish Tax Agency. The submission itself can be made via the company's tax folder or via a so-called Gateway-access. The advantage of submission via Gateway-access is that the quality submitted is ensured and handled directly in the system in which custodians normally report, before being sent to the Danish Tax Agency’s system.Deloitte has established a Gateway-access, which can be used to report on behalf of companies. As this process can be time-consuming, Deloitte can offer assistance in this regard.

When should the reporting be finalised?
As of 2025, it is possible to report to eKapital on an ongoing basis for the tax year in question. 

Final reporting must be made no later than 20 January of the following income year. Thus, the reporting for the income year 2025 must be made no later than 20 January 2026. It is not possible to request a deadline extension.

Please note that incomplete or incorrect reporting may result in fines according to the general rules.

Have you also remembered the reporting to eIncome?
In addition to reporting to eKapital, it is also important to remember reporting the profits from the share remuneration, which are taxable as salary income.

Deloitte is ready to help you!
For companies, the eKapital and eIncome reporting process can seem complex, which is why Deloitte is ready to help you. With our experienced experts and convenient Gateway-access, we are ready to guide your company through the reporting process end-to-end.