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Pay Transparency and Equal Pay Directive

Comprehensive legal, tax, payroll, and HR support for implementing procedures and tools for businesses.

Starting in 2026, the EU Pay Transparency Directive will come into force in Poland. It requires companies to report gender pay gaps and ensure pay transparency for both employees and job candidates. This is a significant change that will impact many areas of human resource management and compensation strategies. After just one year of the Directive being in effect, companies will be obligated to
report their gender pay gap.

4 Key Employer Obligations Under the Directive

1. Transparency and Access to Information During and Before Employment

The Directive grants employees the right to access information about their individual pay and the average pay levels, disaggregated by gender, for groups of employees performing the same work or work of equal value. Furthermore, prospective employees must be provided with information about the starting salary or salary range for the position—without having to request this information. These details should be included in the job advertisement, provided before the interview, or otherwise communicated.

2. Gender Pay Gap Reporting

Employers will be required to report pay data and gender pay gap statistics to public authorities. The average gender pay gap within each employee category should not exceed 5% for any given employer. If this threshold is exceeded, the company must provide justification and implement corrective actions.

3. Access to Pay-Setting and Progression Criteria

Employers must ensure their employees have easy access to the criteria used to determine pay levels and pay progression. These criteria must be objective and gender-neutral.

4. Obligation to Implement Pay Structures

To uphold the right to equal pay, employers will be required to establish pay structures that ensure no unjustified gender-based pay differences exist among employees performing the same work or work of equal value. Such structures should allow for comparisons of the value of different job positions within the same organizational framework.

Which Business Areas Will Be Affected by the Directive?

Navigate upcoming regulatory changes with confidence. Together, we’ll assess your company’s readiness and define a clear implementation roadmap.

Use an interactive tool to track, visualize, and report pay disparities across your organization — all in one place.

Get a clear picture of your pay gap, along with practical recommendations and cost estimates to reduce it below 5%.

Ensure your pay policies, contracts, and HR strategies are aligned with new legal standards — we’ll guide you through a comprehensive audit.

Equip yourself with ready-to-use messaging for employees and candidates. We’ll also train your HR team and managers to lead open, confident conversations around pay.

Give your team easy access to their pay information and share key documents — including the rationale behind salary levels — in a transparent and structured way.

Enable your managers to monitor employment and salary history, and generate detailed reports by gender, contract type, pay components, overtime, job title, and department.

Move to a modern HR and payroll platform with full support — secure, compliant, and built to handle pay gap reporting from day one.

Simplify how you manage employee documentation with an intuitive e-file system, giving you and your team easy access to payroll and employment history anytime.

Key Benefits for Your Company When You Work With Us:

  • Gender Pay Gap Reduction: Our solutions help monitor, analyze, and implement actions to reduce pay disparities.
  • Regulatory Compliance: We support full compliance with the Pay Transparency Directive and related legislation.
  • Process Efficiency: We enhance the effectiveness of payroll and HR processes using modern tools and technologies.
  • Convenience and Time Savings: Intuitive tools and systems streamline data and document management, saving time and resources.

Is Your Company Ready for the New Regulations?

Contact us to find out how we can support you!