With e-invoicing, invoices are electronically sent, received, processed, and stored between companies in a secure network like Peppol, one of the global e-invoicing networks that interconnect. This means that your invoice data is no longer confined to paper documents but seamlessly transferred via standardized formats such as XML or UBL.

Peppol stands for ‘Pan-European Public Procurement On-Line’ and is an international e-invoicing network that connects businesses and governments. 

E-reporting goes beyond the sending and processing of invoices, and involves the exchange of reports and documentation with the government with short and strict deadlines. This means a fully automated and efficient process from beginning to end. 

From 2026, all taxpayers based in Belgium will be required to switch to e-invoicing for their Belgian B2B transactions. This is already mandatory for B2G today. From 2028, this will become a European requirement, but stay informed as not all countries will make the transition at the same time.

Benefits

• Dynamic cash flow management: accelerate your payment cycles and minimise delays for improved liquidity.
• Accuracy and compliance: reduce errors and comply with strict fiscal standards.
• Seamless efficiency: reduce costs with a streamlined invoicing process.
• Maximise your resources: automate repetitive tasks and give your team the space to focus on what is important.
• Strategic data insights: use rich data for carefully considered decisions that stimulate growth. 

Challenges 
 

• Align with dynamic EU legislation: opt for a system that governs both current and future EU legislation and ensures its cross-border integration.
• Choices in a diverse system landscape: find a solution in the wide range of available solutions that offers efficiency and scalability.
• Precision takes priority: in a world of instantly reported, definitive digital invoices, error-free working is essential.
• Time pressure towards 2026: it is vital to take action now. Seize the opportunity to review and digitise your financial and tax processes.

Yes. E-invoicing offers numerous benefits, and one of them is the ability to send attachments along with your invoices, such as a PDF of the invoice itself, general terms and conditions or a transport document. The PDF will be encoded and added to the XML structure. This process ensures that the attachment can be sent securely and efficiently. 

Receiving applications are usually well equipped to de-encode these attachments and store them correctly. This means your customers or partners can easily access it and use the information. Some solutions on the market do not support attaching or receiving PDFs to e-invoices. Hence, we advise you to be careful when choosing the right solution, to avoid unpleasant surprises.

ViDA is short for "VAT in the Digital Age".

The ViDA proposal is the European Commission’s ambitious vision for how VAT reporting should embrace digital opportunities, recommends changes to the VAT rules applicable to the platform economy and e-commerce, and presents steps to improve and extend the existing schemes reducing the VAT compliance burden for businesses through a single VAT registration in the EU. 

DRR stands for Digital Reporting Requirements. It is one of the pillars of the ViDA proposal, which aims to introduce real-time digital reporting based on structured e-invoicing for businesses that operate cross-border in the EU, feeding into a central tax data warehouse, and also takes a step towards a harmonized e-invoicing and e-reporting framework for domestic transactions. 

For more information, read the following newsflash.