Effortless HR Document Management for Your Business
Are you struggling with manual storage of physical or digital HR documents? Uncertain about how to control access to sensitive employee information? Worried about compliance with HR regulations?
Discover how Deloitte can empower your organization to handle the complexities of HR services. Effective content management is essential for seamless operations within your HR department. Deloitte offers an approach to implement a Digital Personnel File solution that harmonizes with your HR workflows, ensuring that information is easily accessible across all applications, devices, and at any time.
Document backbone of your HR services
Our tailored content management layer streamlines the information flow in alignment with your HR processes, facilitating quick access to crucial data and documents and integrating with digital signature software. With our solution, your company can enhance efficiency, improve compliance, and optimize HR operations.
Maximize the potential of your HR services with OpenText Extended ECM or Aconso, our two innovative content management solutions. Reach out to us to explore how we can transform your HR processes and drive sustainable success.
Digital Personnel File as your solution
Leverage the power of Deloitte's innovative Digital Personnel File (DPF) solution to transform your HR operations and enhance business performance. Benefit from expert advisory services and seamless implementation to streamline the capture, management, storage, preservation, and removal of critical documents. Get a hold of your HR documents with Deloitte's DPF solution and unlock new levels of performance and productivity.
Our OpenText Extended ECM and Aconso software DPF solutions,seamlessly integrates with top HR platforms like SAP SuccessFactors. The integration allows you to access the relevant documents from the applications you are already using today.
Key benefits of the DPF Solution
To cope with the accelerating pace of change in the business environment and transition to a more flexible and efficient way of working, the DPF solution offers:
- Streamlined Processes: By automating tasks and digitizing workflows, the DPF solution eliminates the need for manual handling of files, allowing HR staff to dedicate efforts to value-added activities.
- Traceability: A comprehensive oversight using audit feature, enabling precise tracking of user actions, including who performed what tasks and when they occurred.
- Automated Lifecycle Management: Effortlessly maintain legal compliance with automated document lifecycle management and controlled retention processes.
- Seamless Integration: A user-friendly interface seamlessly integrated with leading HR applications enhances employee collaboration, while easy access to personal documents and mobile application support further streamlines remote activities.
- Sustainability & Costs Focus: Transitioning from intensive processes to automated digital workflows not only promotes sustainability but also drives significant reductions in time and costs.
Innovating HR Services with the DPF Approach
In response to the pressing challenges faced by businesses in managing HR services and handling high volume of documents, the DPF solution introduces innovations across three key dimension
Information Processing
Document Generation: Document Generation: Automate the creation of personalized documents for candidates and employees using dynamic templates, enhancing efficiency and digitising the full process from recruiting and onboarding to offboarding or retirement, while reducing template variations.
E-Signatures: Utilize DocuSign or other leading signing applications to digitally sign and transmit documents swiftly, offering a seamless signing experience. Track signing workflows for real-time status updates on document signatures.
Information Management
Central Digital Personnel File: Consolidate all employee documents in a unified digital workspace integrated with top HR applications, facilitating easy access to personal documents and enhancing employee engagement.
Global Information Governance: Monitor user activity and track content changes to efficiently manage authorizations for sensitive and personal documents, ensuring robust information security.
Information Delivery
Document Completeness: Reduce the risk of missing documents or outdated records for employees using specific rules based on HR processes.
Records Management: Effectively manage document lifecycles and oversee document retention processes to ensure timely access or removal of documents for compliance with local legal requirements.
Contact us today to embark on your digital transformation journey.
