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Financial and Grants Management Technical Assistance in Uganda

2007-2010 || U.S. Agency for International Development

Abstract

Deloitte Uganda was commissioned by United States Agency for International Development's (USAID) to provide financial management and contracting technical assistance to the Uganda Civil Society Fund (CSF), a pooled fund established in 2007 to support civil society activities related to HIV/AIDS in Uganda. Project activities focused on financial monitoring and evaluation, capacity building for financial management and results-tracking, and assistance with pre-award assessments and award activities. The project strengthened the capacity of civil society organizations, local governments, and private and academic institutions to improve program planning, implementation, monitoring and reporting against indicators.

The Challenge

With an estimated 1.4 million people living with HIV/AIDS, Uganda bears a large share of the global HIV/AIDS burden. The Government of Uganda, with donor and civil society support, developed a National Strategic Framework (NSF) for HIV/AIDS prevention and care to reduce HIV incidence, mitigate the social and economic impact of HIV/AIDS, and strengthen national capacity to respond to the epidemic. Under this framework, the CSF was established to efficiently disburse funds to civil society and facilitate a coordinated approach aligned to national HIV prevention and care goals. As a new organization, CSF required support in developing the organizational infrastructure to properly align activities with the NSF and address critical gaps in the national response to HIV/AIDS.

How We Helped

To support the CSF, Deloitte served as the Finance and Grants Management Agent, providing technical assistance and capacity building support in areas related to financial management, monitoring and evaluation, and monitoring grantee commitments and disbursements under a coordinated basket fund mechanism. Deloitte’s financial and grants management services included:

  • Soliciting concept letters, including promotional activities and management of an applicant database
  • Conducting administrative compliance reviews
  • Reviewing proposals and developing summaries of applications to facilitate decision-making
  • Conducting pre-award assessments of the sub-grantees
  • Contracting with approved applicants
  • Conducting contract and compliance administration activities
  • Establishing a results oriented Project Monitoring Plan (PMP)
  • Conducting financial monitoring and project evaluation activities

Solution

By designing and implementing an effective and efficient grants management mechanism for the CSF, Deloitte helped align Civil Society Fund granting mechanisms with national policies, strategies, and priorities. As a result, the Uganda Civil Society Fund has issued grants totaling $85 million to date, including awards to 141 civil society organizations --many of which are local, community-based organizations and faith-based organizations as well as large non-governmental organizations. In addition, 80 contracts were signed with District Local Governments to support service delivery to orphans and vulnerable children by community-based organizations. In total, the CSF has 221 implementing partners and has the capacity to continue to manage larger and more complex grant programs due to the processes and systems the Deloitte team helped put in place.

As used in this document, “Deloitte” means Deloitte Consulting LLP, which provides strategy, operations, technology, and human capital consulting services, Deloitte Financial Advisory Services LLP, which provides financial advisory services, and Deloitte & Touche LLP which provides governance and risk oversight and reporting advisory services. These entities are separate subsidiaries of Deloitte LLP. Please see www.deloitte.com/us/about for a detailed description of the legal structure of Deloitte LLP and its subsidiaries. Certain services may not be available to attest clients under the rules and regulations of public accounting.

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