1. What is the purpose of this Privacy Notice?

Thank you for your interest in exploring career opportunities with Deloitte.

Deloitte Greece is committed to protecting the privacy and security of your personal data. This privacy notice describes the processing of your personal following your registration to the Deloitte Talent Community, in accordance with the applicable Data Protection Legislation[1] and all the applicable data protection laws and regulations. It provides evidence of the nature of the personal data - where personal data means any information relating to an identified or identifiable natural person (“Data Subject”) - collected by the Data Controller, the purposes of the processing and indicates your rights in relation to the data processed and who to contact for further information or to send any requests.

[1] Means (a) the General Data Protection Regulation (GDPR); (b) national law 4624/2019, as applicable; (c) national law implementing the Directive on Privacy and Electronic Communications (2002/58/EC);  and (d) any other similar national privacy law.

2. What is the identity and contact details of the Data Controller?

Joint Data Controllers are the Deloitte Greece Entities (hereinafter referred to as “Data Controller” or “we” or “us”), and more specifically:

1. “Deloitte Business Solutions Societe Anonyme of Business Consultants” with the distinctive title “DELOITTE BUSINESS SOLUTIONS S.A.”
   
   
2. “Deloitte Certified Public Accountants Societe Anonyme” with the distinctive title “DELOITTE.”
   
   
3. “Deloitte Alexander Competence Center Single-Member Societe Anonyme of Business Consultants” with the distinctive title “DACC S.A.”
   
   
4. “Koimtzoglou-Bakalis-Venieris-Leventis & Associates Law Partnership” (“KBVL Law Firm”);

Deloitte Business Solutions S.A., Deloitte and KBVL Law Firm are based in 3a Fragkokklisias & Granikou str., Marousi, Athens, P.O. 151 25. DACC S.A. is based in Pempti and Triti 6th Industrial Area Block of Technopolis Thessaloniki, Municipality of Pylaia Chortiatis, D.E. Pylaia, P.E. Thessaloniki.

3. What are the contact details of the Data Protection Officer?

The Data Protection Officer can always be contacted at the following e-mail address: DataPrivacyOfficer@deloitte.gr.

4. Which data do we collect about you, for which purposes and what are the sources of your data?

We process personal data provided directly from you, by filling in the registration form, when you join the Deloitte Talent Community. The personal data we process may be categorized as follows:

• Identification data (such as name, surname);
• Contact information (such as telephone number, email address);
• Professional Data (such as data relating to your education, qualifications, work experience, etc.) that you provide to us when you sign up for the Deloitte Talent Community;

Your data are processed in order to assess your suitability for other current and future roles at Deloitte, inform you about new job opportunities and Deloitte news, events and initiatives related to our recruitment process, as well as build a relationship with you and learn more about your career interests;

5. What is the legal basis on which we process your personal data?

The legal basis for the processing of your personal data is your consent that you provide us through Deloitte Talent Community’s registration form (article 6 par. 1a GDPR). You may revoke your consent at any time. The withdrawal of consent shall not affect the lawfulness of processing based on your consent before its withdrawal.

Please note that provision of your consent in the context of Deloitte Talent Community is optional and, therefore, any refusal to provide such consent will not prejudice in any way any candidate application process.

6. Who has access to your personal data and to whom is it disclosed? 

Your data may be communicated to the following categories of recipients:

• Companies belonging to the Deloitte Network;
• Companies that provide services to us and/or the Deloitte Network;
• Public Administrations, within the limits established by law and regulations;
• Οther entities within the Deloitte Network and other third parties, as part of a corporate transaction such as a sale, divestiture, reorganization, merger or acquisition, and only provided that the law permits such disclosure.

7. Are your data transferred abroad?

If necessary for the purpose stated above, the data collected may be transmitted or made accessible to other companies in the Deloitte network according to our Interfirm Privacy and Confidentiality Agreement, to entities that provide services to us and/or the Deloitte network (e.g., vendors, suppliers), to competent authorities (e.g., courts, tax authorities, regulatory authorities) including those based in other countries, which may include countries outside the European Economic Area (EEA[2]). Third parties to whom your personal data are transferred, are bound by specific agreement, and are required to keep your data securely.

In such cases, we guarantee that the transfer will take place in accordance with the provisions of Chapter V of the GDPR through the adoption of appropriate safeguards that ensure a level of data protection, as provided for in the applicable legal framework.

For further information about the third parties, how we work with them and their processing of your personal data, or for information about the adequate safeguards adopted by us in respect of data transfers please send an e-mail to DataPrivacyOfficer@deloitte.gr.

[2] The EEA includes EU countries and also Iceland, Liechtenstein, and Norway.

8. What is the data retention period, or if not possible, the criteria used to determine it?

Υour personal data will be stored until you decide to revoke your consent and in any case no longer than two years . Once these terms have expired, Deloitte will automatically delete your collected personal data, or transform it into anonymous form in an irreversible manner.

The above-mentioned data retention period may, however, be affected by other legal requirements which may extend minimum data retention requirements. Additionally, one general consideration when determining data retention periods (including archiving periods) is the possibility that this data may be needed to pursue or defend legal claims.

9. How do we protect and safeguard your personal data?

We will process your data with the utmost care and respect. 

Your personal data are processed with the aid of electronic tools, ensuring the use of appropriate measures for the security of the processed data and guaranteeing their confidentiality, in accordance with the principles applicable to the processing of personal data pursuant to Article 5 of the GDPR, such as lawfulness, fairness and transparency, purpose limitation, data minimization, accuracy, storage limitation, integrity and confidentiality. These measures can include:

• The training and updating activities of its staff ensuring that they are informed about privacy obligations if they have access to and process personal data;
• Administrative and technical controls in order to limit access only to personal data that need to be known in relation to the purposes of the processing;
• Technical security measures (e.g., firewalls, cryptography, antivirus software); 
• Physical security measures. 

In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions, and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any possible data breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so. Third parties will only process your personal data where they have agreed to treat the data confidentially and to keep it secure in compliance with the applicable law.

10. What are your rights and how can you exercise them?

In relation to the processing of your personal data, you have specific rights according to articles 12-22 of the GDPR:

• Access: you can ask for confirmation as to whether or not a certain processing of data concerning you is in place, as well as further clarifications about the information referred to in this privacy notice;
• Rectification: you can ask to rectify or supplement the data you have provided to us, if inaccurate;
• Erasure: you can request that your data be deleted, if they are no longer necessary for our purposes, in case of withdrawal of consent or your opposition to the processing, in case of unlawful processing, or there is a legal obligation to erase them;
• Restriction: you can request that your data be processed only for the purpose of storage, with the exclusion of other processing, for the period necessary for the correction of your data, in case of unlawful processing for which you oppose the cancellation, if you have to exercise your rights in court and the data stored by us may be useful to you and,  finally, in the event of opposition to the processing and a review is in progress on the prevalence of our legitimate reasons over yours;
• Withdrawal of consent: you may withdraw your consent at any time, in all cases where consent is the legal basis for processing. Withdrawal of consent does not affect the lawfulness of processing based on consent prior to its withdrawal.
• Portability: you can ask to receive your data, or to have them transmitted to another Data Controller indicated by you, in a structured format, commonly used and readable by automatic device.

To exercise these rights, you can contact our Data Protection Officer by sending an e-mail to DataPrivacyOfficer@deloitte.gr.

The time limit for the Deloitte Greece Entities to address your request is 1 month, which may be extended up to 2 further months in cases of particular complexity.

We also inform you that you have the right to lodge a complaint with the Hellenic Data Protection Authority (HDPA), by following the instructions found on the HDPA’s website.

11. Changes to this Privacy Notice

We may modify or amend this Privacy Notice from time to time at our discretion. When we make changes to this notice, we will amend the revision date at the top of this page, and such modified or amended Privacy Notice will be effective from that revision date. We therefore invite you to regularly consult our Privacy Policy in order to stay up to date with any changes made since your last consultation.