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Privacy Notice and Legal Terms For Use of the Deloitte Applicant Tracking System

Deloitte CBC Avature ATS Privacy Notice

Last revised: 4 February 2022

Please review this document carefully regarding the collection and use of personal information submitted through your usage of the Deloitte Applicant Tracking System (referred to herein as the “Applicant Tracking System”).

Privacy Introduction

Thank you for your interest in exploring career opportunities with Deloitte. Before continuing, please take a few minutes to read and understand our Privacy Notice. This Privacy Notice explains what personal information we may gather about you as part of our recruitment activities and how this information may be used and shared. This Privacy Notice also sets out your rights in relation to your personal information and who you can contact with additional questions or queries.

In this Privacy Notice, we will refer to your information as “personal information.” Please note that we may sometimes collectively refer to collecting, handling, storing and protecting your personal information as “processing” such information.

Who does this Privacy Notice apply to and what does it cover?

This Privacy Notice applies to the Deloitte entity that has posted the position you are applying for. Unless otherwise stated at the time of collection, your personal information will be processed in accordance with this Privacy Notice and with the laws of the country where that Deloitte entity is located (these Deloitte entities are referred to as “we”, “us”, and “our” in this document).

This Privacy Notice also contains information about when we may share your personal information with other members of the Deloitte Network and other third parties (for example, our service providers). As used in this Privacy Notice, “Deloitte Network” refers to Deloitte Touche Tohmatsu Limited, a UK private company limited by guarantee (“DTTL”), its network of member firms and their related entities.

What information do we collect?

The personal information that we may collect or obtain includes your name, contact information (for example, your home address, phone number and email address), and employment and education history (for example, information about your current and former employer(s), the school(s) you have attended and the degree(s) you have attained), certificate and/or license information, geolocation, internet protocol address, and information about your household.  We may collect or obtain such information because you give it to us in connection with your application for a position, or the information may be submitted on your behalf in support of a Deloitte position you have applied for or expressed interest in. For instance, to the extent appropriate and in accordance with applicable law, the Deloitte entity seeking to fill the position may seek additional data and/or verify your personal information by contacting your references, referrer, and other third parties.

If you are providing personal information about an individual other than yourself (such as a referred candidate), you must obtain the consent of the individual before submitting any of their personal information.

It is generally not our intention to seek sensitive information (for example, data relating to race or ethnic origin, religious or other similar beliefs, political opinions, criminal record, physical or mental health or sexual life/orientation) as part of our recruitment process or recruitment related activities. However, we might gather sensitive information about you because you voluntarily provide the information to us or we are required to collect the information as a result of legal requirements imposed on us. If we do receive any sensitive information about you, we will, where necessary, obtain your explicit consent to collect and use such information in accordance with applicable laws.

You are strictly prohibited from uploading content to the Applicant Tracking System that is unlawful or that is considered regulated data (including, without limitation, data covered by the laws, statutes, and regulations specified above) that would require additional specific security measures to be implemented.

Our application process allows you to pull relevant information from social media tools (including but not limited to LinkedIn, Indeed, Dropbox or Google Drive) into your online application form. To the extent you choose to feed any personal or other information from such social media tools, this information will be used in accordance with applicable law and this Privacy Notice.

Our Website may collect standard internet log information, including your IP address, browser type and language, access times and referring website addresses. Additionally, to improve your experience when you use our Website and ensure that it is functioning effectively, we (or our service providers) may use cookies (small text files stored in a user’s browser) and web beacons (electronic images that allow our Website to count visitors who have accessed a particular page and to access certain cookies), which may collect personal information. Additional information on how we use cookies and other tracking technologies and how you can control these can be found in our cookie notice

We understand the importance of protecting children’s privacy, especially in the interactive online world. Our recruitment activities are not designed for or intentionally targeted at children 13 years of age or younger. It is not our policy to intentionally collect or store information about anyone under the age of 13. Candidates below the age of 18 years old will be required to provide parent/guardian consent in order to meet relevant data privacy requirements.

How do we use information about you?

Use of personal information for the recruitment process and recruitment related activities

We will use the personal information that we collect or obtain about you in order to:

• manage your application for employment

• contact you during your candidacy, send you announcements, or request additional information as required

• assess your suitability for other current and future roles at Deloitte

• build a relationship with you and learn more about your career interests

• create a candidate profile for you in our Applicant Tracking System 

To the extent permitted by applicable local data protection and privacy laws and subject to strict application of this Privacy Notice, we may also use your personal information for career-related marketing purposes or to send you promotional materials or communications regarding events and career opportunities within the Deloitte Network that we feel may be of interest to you. We may also contact you to seek feedback on recruitment services provided by entities within the Deloitte Network.

• Should you be hired by a Deloitte Entity, your personal information may be used in connection with the employer-employee relationship as permitted by applicable laws.

In order to make sure our Website operates efficiently and as intended, we may also use your personal information collected via our Website to:

• manage and improve our Website

• tailor the content on our Website to provide you with a more personalized experience and draw your attention to information that may be of interest to you

• perform general statistical research, analysis and reporting activities, including visitor activity and demographic reports

• manage and respond to any request that you submit through our Website.

We may also use your personal information for the purposes of or in connection with:

• applicable legal or regulatory requirements

• requests and communications from competent authorities

• protecting our rights and/or property.

On what basis do we collect and process information about you?

We may use your personal information for the purposes outlined above because: (a) we have a legitimate interest in evaluating your application for employment and managing our relationship with you; (b) the information is required in order to provide you with the information that you have indicated you are interested in receiving or (c) we are subject to legal or regulatory obligations, such as providing information to a public body or law enforcement agency.

To the extent that we process any sensitive personal information relating to you for any of the purposes outlined above, we will do so because either: (a) you have given us your explicit consent to process the information; (b) the processing is necessary to carry out our obligations under employment, social security or other applicable law; or (c) the processing is necessary for the establishment, exercise or defense of legal claims.

Who will we disclose your information to?

In connection with one or more of the purposes outlined in the “How do we use information about you?” section above, we may disclose details about you to:

• other members of the Deloitte Network

• third parties that provide services to us and/or the Deloitte Network, such as website and system hosting, companies providing employment verification services, etc., and entities providing relevant management and support

• competent authorities, including courts and authorities regulating us or another member of the Deloitte Network, in each case to comply with legal or regulatory obligations or requests

• as part of a corporate transaction, such as a sale, divestiture, reorganization, merger or acquisition.

Please note that our recruitment system is hosted in the United States, and that some of the recipients of your personal information referenced above may be based in countries or regions without data protection rules similar to those in effect in your area of residence. In such cases, we will ensure that there are adequate safeguards in place to protect your personal information.

How do we keep your information secure?

We have in place reasonable commercial standards of technology and operational security to protect all personal information provided by individuals from loss, misuse and unauthorized access, disclosure, alteration or destruction. Only authorized personnel, who have been made appropriately aware of our privacy obligations, are provided access to personal information.

How long will we keep your information?

We retain personal information as long as is necessary for the fulfillment of the purposes identified above in the “How do we use information about you?” section or as otherwise necessary to comply with applicable laws. Where personal information is no longer necessary or relevant for our identified purposes or where you have indicated that you no longer are interested in staying in contact with us, we will securely dispose of your personal information.

How may you access, review or request removal of your information?

You can access your profile on the Applicant Tracking System at any time to review or update any personal information submitted.

Where required by applicable law, you may also contact us with various requests in relation to your personal information. In particular, you may:

• obtain confirmation that your personal information is being processed and request a copy of the personal information held about you; and

• ask that the personal information held about you be corrected or supplemented if such information is inaccurate or incomplete. ask that the personal information held about you be deleted, or restrict the way in which such information is used; and

• object to the processing of your personal information.

If you are located in the European Economic Area and are dissatisfied with the way in which your personal information has been processed or the manner in which a privacy query or request that you have raised has been handled, you may have a right to complain to the relevant Data Protection Authority (“DPA”). 

Changes to this Privacy Notice

We may modify or amend this Privacy Notice from time to time at our discretion. When we make changes to this notice, we will amend the revision date at the top of this page and such modified or amended privacy notice shall be effective as to you and your information as of that revision date. We encourage you to review this Privacy Notice periodically to be informed about how we are protecting your personal information.

Contact us

If you have any questions or concerns regarding this Privacy Notice or your personal information, please mailto:grs@deloitte.com.

If you have any questions regarding this Privacy Statement, please contact

The Privacy Officer, c/o Deloitte & Touche LLP, Citrus Grove, P.O. Box 1787, George Town, Grand Cayman KY1-1109, Cayman Islands, or send a mailto:CBCConfidentiality@deloitte.com.

You may also use these contact details if you wish to make a complaint to us relating to your privacy. We will endeavour to respond satisfactorily to any request, query, or complaint you may have in respect of your personal data, but if you are dissatisfied with our response and wish to make a formal complaint, or if you simply wish to learn more about your rights, you have the right to communicate with the relevant supervisory authority.

Legal

No Deloitte Entity by means of the Recruitment System is rendering legal, accounting, tax, investment, consulting, business, financial, or other professional advice or services. The Applicant Tracking System is not a substitute for such professional advice or services, nor should it be used as a basis for any decision or action that may affect your finances or your business.

No Deloitte Entity by means of the Applicant Tracking System is rendering legal, accounting, tax, investment, consulting, business, financial, or other professional advice or services. The Applicant Tracking System is not a substitute for such professional advice or services, nor should it be used as a basis for any decision or action that may affect your finances or your business.

Nothing in any job description/posting, the Recruitment System, and this document shall constitute an offer or promise of employment.

THE RECRUITMENT SYSTEM IS PROVIDED “AS IS”, WITHOUT REPRESENTATION OR WARRANTY OF ANY KIND, EXPRESS OR IMPLIED. WITHOUT LIMITING THE FOREGOING, NO DELOITTE ENTITY REPRESENTS OR WARRANTS THAT THE RECRUITMENT SYSTEM WILL BE ERROR-FREE, WILL OPERATE IN AN UNINTERRUPTED FASHION, OR WILL MEET ANY PARTICULAR CRITERIA OF PERFORMANCE OR QUALITY, AND EACH DELOITTE ENTITY DISCLAIMS ALL IMPLIED REPRESENTATIONS AND WARRANTIES, INCLUDING, WITHOUT LIMITATION, WARRANTIES OF MERCHANTABILITY, TITLE, FITNESS FOR A PARTICULAR PURPOSE, NONINFRINGEMENT, COMPATIBILITY, SECURITY, AND ACCURACY.

YOUR USE OF THE APPLICANT TRACKING SYSTEM IS AT YOUR OWN RISK, AND YOU ASSUME FULL RESPONSIBILITY AND RISK OF LOSS RESULTING FROM YOUR USAGE. NO DELOITTE ENTITY WILL BE LIABLE FOR ANY DIRECT, INDIRECT, SPECIAL, INCIDENTAL, EXPECTANCY, EXEMPLARY, CONSEQUENTIAL, OR PUNITIVE DAMAGES OR ANY OTHER DAMAGES WHATSOEVER, WHETHER IN AN ACTION OF CONTRACT, STATUTE, TORT (INCLUDING, WITHOUT LIMITATION, NEGLIGENCE), OR OTHERWISE, RELATING TO THE USE OF OR RELIANCE UPON THE APPLICANT TRACKING SYSTEM.

CERTAIN LINKS IN THE APPLICANT TRACKING SYSTEM LEAD TO RESOURCES MAINTAINED BY THIRD PARTIES OVER WHOM THE DELOITTE ENTITIES HAVE NO CONTROL. NO DELOITTE ENTITY MAKES ANY REPRESENTATIONS OR WARRANTIES WHATSOEVER, EXPRESS OR IMPLIED, AS TO THOSE RESOURCES.

THE ABOVE DISCLAIMERS AND LIMITATIONS OF LIABILITY ARE APPLICABLE TO THE FULLEST EXTENT PERMITTED BY LAW, WHETHER IN CONTRACT, STATUTE, TORT (INCLUDING, WITHOUT LIMITATION, NEGLIGENCE) OR OTHERWISE.

IF ANY PORTION OF THE FOREGOING IS NOT FULLY ENFORCEABLE FOR ANY REASON, THE REMAINDER SHALL NONETHELESS CONTINUE TO APPLY.

© 2022. The Applicant Tracking System and its contents are protected by copyright, trademark, and other laws of the United States and/or foreign countries. All rights not expressly granted in this document are reserved.

Unless otherwise indicated, the content in the Applicant Tracking System is provided by the Deloitte Entity that has posted the position or another entity within the Deloitte Network.

“Deloitte”, “Touche”, “Tohmatsu”, “Deloitte Touche Tohmatsu”, “Deloitte & Touche”, the Deloitte logo, and local language variants of the foregoing trademarks, and certain product names that appear on the Recruitment System, are trademarks or registered trademarks of entities within the Deloitte Network. You shall not use the name “Deloitte”, “Touche”, “Tohmatsu”, “Deloitte Touche Tohmatsu”, “Deloitte & Touche”, the Deloitte logo, or local language variants of the foregoing trademarks either alone or in combination with other words or design elements. You may not use any of the foregoing names, marks or logos in any press release, advertisement, or other promotional or marketing material or media, whether in written, oral, electronic, visual or any other form.

References to other parties’ trademarks on the Applicant Tracking System are for identification purposes only and do not indicate that such parties have approved the Recruitment System or any of its contents. This document does not grant you any right to use the trademarks of other parties.

Deloitte refers to one or more of Deloitte Touche Tohmatsu Limited, a UK private company limited by guarantee (“DTTL”), its network of member firms, and their related entities. DTTL and each of its member firms are legally separate and independent entities. DTTL (also referred to as “Deloitte Global”) does not provide services to clients. Please see www.deloitte.com/about for a more detailed description of DTTL and its member firms.

This document may revised at any time in our sole discretion in our Applicant Tracking System as per our Privacy Notice and Legal Terms link or elsewhere in the Applicant Tracking System. Such revisions shall be effective to you upon posting, unless explicitly stated. It is your responsibility to be aware of any such revised document by checking this webpage. Your continued use of the Applicant Tracking System following changes to this document constitutes your agreement to the revised document.