Oracle JD Edwards EnterpriseOne, a state-of-the-art integrated ERP system, offers a integrated set of business applications tailored to companies engaged in engineering, construction or real estate investment. The core of this solution consists of applications to manage projects, project financing, resources, changes, vendor settlements, general ledger, invoices and accounts receivables. This helps ensure efficient accounting for costs and earned value, as well as control of the project budget and revenue recognition. The following applications and descriptions are part of the solution for managing and controling all aspects of your business:
With the Project Management module, you can manage a project plan regardless of the complexity and scope, define the main construction stages, estimate their cost and determine main vendors and subcontractors (contractors performing internal work). Thanks to the integration of Oracle JD Edwards and MS Project, you can efficiently handle scheduling and financial planning tasks for the whole company. Projects can even be managed simultaneously and with limited resources (inventories, human or financial resources). Based on the data of the project, you can prepare different scenarios based on estimated costs and approve it with the customer.
The Project Financing and Job Order Costing modules manage the budget and financial results of each project in details such as separate assignments, work of subcontractors and expenses for individual items of the project inventory specification. Thanks to their functionality, these modules can manage internal and external estimates of earned value and calculate and forecast costs.
With the Change Management module, you can monitor the history of project changes made by customers, subcontractors or your own company through managing the sequence of executed business processes. It interacts with the project financing module so that you can correctly reflect the effect of changes on the evaluation of completed tasks and stages and calculate project performance indicators.
The Resource Management module is designed to monitor the usage of devices, equipment and other production resources required for project execution. With this system, you will be able to control the lease of resources received from external vendors and your own production facilities.
The Invoicing and Accounts Receivable modules help to prepare invoices for customers in accordance with the contract stages completed, thanks to a customizable cycle of transactions for payment, customer approval and authorization, and invoicing and cash receipts. The solution supports contracts with a fixed cost and payment of the contract cost based on actual expenses of time and materials. The system allows the tracking of mutual settlements with your customers in the past, present and future.
The Accounts Receivable module allows you to create automatic or manual links between the money transferred to an account and invoices. This is implemented through the automatic matching of credit transactions with the customers’ payment templates stored. Using a single database, the module streamlines the collection of debts and the generation of notifications of outstanding amounts, while calculating penalties and interest, and generating bills and printouts on debt settlement.
The Accounts payable module allows for the timely and correct input and processing of transactions related to accounts payable. Thanks to its functionality, it supports multiple bank accounts and payment options and can track cash deficit and payment schedules. Vendor information is available throughout the whole payment processing cycle.
The General Ledger is a financial data center simultaneously maintaining several accounting types in various registers on a one-entry basis and aligning to various charts of accounts. All of the system’s modules closely correlate with the General Ledger, providing the necessary analytical data on entries. The flexible configuration of the company’s structure allows it to obtain reports in real-time, build consolidated financial statements for the group of companies, maintain multi-currency reporting, review balances and quickly settle disputes, all by tracking information from entries to primary documents.
Additional JD Edwards applications are available to suit any type of business and provide additional control and flexibility. These applications easily integrate with the core applications.
Procurement and Stock Administration are sets of applications tracking stock balance at stores, the stock movement cycle and the complete purchase/payment process. The system automates the stock supply required for particular projects and the general stock delivery for internal needs. Business processes can be aligned with your demands for purchase order selection, quoting, generation of purchase orders and efficient recognition of purchased stock. Additionally, there is a flexible routing option to approve orders, monitor suppliers’ efficiency, process bills and track property transfers upon payment for goods in transit.
Control of payments to subcontractors supports business processes related to the payment for performed work. The system logs all interactions with subcontractors - from requests for payment for performed work to the acceptance of work by the general contractor. The module monitors compliance with the budget when a new invoice is created or an order for the purchase of inventory is registered. Multilevel monitoring of the budget and notifications to key executives of the company enable a flexible decision support system in virtually any situation that can arise during the execution of a project.
Fixed Assets contains comprehensive information on the acquisition, usage, movement, revaluation and retirement of fixed assets. Oracle JD Edwards’s solution supports Russian depreciation rules and can take into account the differences created by our legislation.
Earned Value Management uses assignments, work descriptions and inventory specifications from the Project Financing module and changes registered in the Change Management module to calculate estimated costs for the planned work, work completed at the current date and the cost of work-in-progress.
Registration of Working Hours is a robust system for the streamlined processing of timesheets for employees with hourly rates. The system uses preconfigured profiles for the registration of working hours, which can be assigned to some work types, employee categories, etc. After the wages are calculated, the standard costs of the project are compared with the actual costs.
Allocation of Expenses by Salary allocates expenses by the fixed salaries of employees for their work, based on the total actual cost or the tariff scale.
Infrastructure and Equipment Management has everything required for planning and operation, and equipment warranty repair and support. The module stores information on SLA and on the monitoring of equipment performance indicators and the calculation of equipment performance rates.
Post-sale Support is a useful tool for service request management, which allows you to allocate resources required for request execution (inventory, specialists, contractors, etc.).
Analytics and Reporting is a configurable platform with graphic icons, providing for real-time monitoring of the company’s performance in a way similar to the scale and indicators on a car’s control panel. Reporting tools allow you to align individual forms of performance reports, reports on deviation from plan targets, and to skip easily from final reports to source transactions.
Electronic Data Exchange is a web-based interface with partners’ information systems (product catalogues and vendor prices, input of purchase and sale orders, issue and receipt of bills, etc.).
Vendor Self-Service allows for the collaboration between vendors and procurement specialists, exchanging timely and accurate information via the Internet. Information exchange on available stock in vault and in transit, analysis of vendors’ efficiency and the opportunity for vendors to update related information, all add efficiency to the supply chain.
The Customer Self-Servicemodule allows for the collaboration between the company and its clients, exchanging timely and accurate information via the Internet. Information exchange on actual time and material costs, goods in transit, performance analysis and the opportunity for clients to update related information all add efficiency to the supply chain.