Oracle JD Edwards EnterpriseOne solution for commercial real estate provides developers and lessees with an integrated and flexible platform for collaboration in the new economic environment. The growing number of commercial real estate projects, rapid changes, varying lease terms and additional services for lessees, all determine the application of this modern and powerful information tool.
Complete coverage of lessees is supported by the Address Book module, which is shared by all applications and stores all contacts, bank details and an unlimited variety of additional information. Dozens of analytical codes allow flexible classification and rapid searching in the database.
The following modules are used as the basis for solutions for real estate companies:
- Real Estate Management
This application sets up a hierarchy of real estate properties, such as land, buildings, stores and premises. Space and passport parameters are also input into the system. Dozens of analytical codes will allow the flexible classification of properties and build management reporting.
- Lease Agreement Administration
A lease agreement is a document linking the lessor and lessee with the premises and other properties that they occupy. A lease agreement is the basis for billing and occupancy control. The system stores data on all lease agreements, including lease type, lease inception and expiry dates, as well as other information in a user-friendly form.
- Regular Lease Payments. In addition to standard schedules of monthly, quarterly and yearly payments (advance and credit terms included), the system supports daily and weekly schedules and fortnightly payment. As payment is due, the system generates accounts payable entries.
- The Regular lease billing system supports several billing schedules and lease rate calculation modes, including the utilization of general-purpose premises, various services and costs of the lessor. After the issue of bills, the system automatically creates accounts receivable entries.
- The Services Payment system provides comprehensive functionality of mutual settlements between the lessor and lessee. Calculation is performed in several stages on the basis of the size of the premises occupied by the lessee, the lease period and the limits of participation in shared expenses to determine a final amount to be billed on the basis of actual or plan data.
- Accounts Receivable
The Accounts Receivable module allows the tracking of mutual settlements with vendors in the past, present and future. The Accounts Receivable Module provides for automatic and manual linking between cash inflows and bills through the setup of automatic reconciliation based on recorded payment samples. Using a single database, the module automates the collection of debt, generation of reminders and notifications of outstanding amounts, while calculating penalties and interest, and generating bills and printouts upon settlement of the debt.
The system automatically calculates interest for overdue payments using various accrual bases.
- General Ledger
The General Ledger is a financial data center, allowing the simultaneous management of several accounting types in various registers on a one-entry basis and the set up of various charts of accounts. All of the system’s modules closely correlate with the General Ledger, providing the necessary analytical data to entries. The flexible configuration of the company’s structure allows reports to be obtained in real-time, the building of consolidated financial statements for the group of companies, the managing of multi-currency reporting, the review of balances and the quick settlement of disputes, through tracking information from entries to primary documents.
The following additional modules and functions are available:
- The Rent Revision and Increase module performs these urgent tasks automatically, recalculating completed accruals and prepayments.
In addition to setting fixed lease payments, the system also supports the calculation of rent on the basis of information on revenue (turnover) for lessees engaged in the retail trade.
- The Alert System uses data fixed in the property’s passport and lease period, and based on a pre-installed document flow system, notifies and alerts users about important events.
- Real Estate and Project Costing
This module allows companies to work in real-time with income and expenses on projects and real estate, existing in the entity’s configurable accounting structure. You can request a performance report on every property real-time or at a selected date, since the system tracks all budgets, resource allocation, registered changes, actual expenses and income, markups and other transactions selected by the user.
- The Work Order Management system is intended for the scheduling and administration of inspection visits, small jobs related to repairs and recovery, as well as landscape design and planting. The system supports full-fledged budgeting and reporting on plan or actual analysis.
- Procurement and Stock Administration
This is an application kit, which tracks the stock movement cycle from purchase to payment and stock balances. The system automates the stock supply required for particular projects and the general stock delivery for internal needs. Business processes can be aligned with your demands for purchase order selection, quoting, generation of purchase orders and efficient recognition of purchased stock. Additionally, there is a flexible routing option to approve orders, monitor suppliers’ efficiency, process bills and track ownership transfer upon payment for goods in transit.
- Accounts Payable
The Accounts Payable module provides for the timely and correct input and processing of transactions related to accounts payable. The module allows companies to manage multiple bank accounts, payment options and gives the opportunity of tracking cash needs and the payment schedule. There is access to vendor information during the whole payment processing cycle.
- Analytics and Reporting
This is a configurable platform with graphic icons, providing real-time monitoring of the company’s performance in a way similar to the scale and indicators on a car’s control panel. Reporting tools allow the set up of individual forms of performance reports, reports on deviation from plan targets and easily skips from final reports to source transactions.
For further optimization the following modules can be used:
- Vendor Self-Service
Vendor Self-Service allows for collaboration between vendors and procurement specialists, exchanging timely and accurate information via the Internet. The exchange of information on available stock in vault and in transit, the analysis of vendors’ efficiency and the opportunity for vendors to update related information, these all add efficiency to the supply chain. This provides for smoother and cost-effective decision-making, improves vendor service and decreases stock levels.
- Electronic Data Exchange is a web-based interface with partners’ information systems (stock in vault requests, product catalogues and vendor prices, input of purchase and sale orders, issue and receipt of bills, etc.).
- Customer Self-Service
This module allows for collaboration between the company and its clients, exchanging timely and accurate information via the Internet. The exchange of information on actual time and material costs, goods in transit, performance analysis and the opportunity for clients to update related information all add efficiency to the supply chain. This provides for smoother and cost-effective decision-making, improves supplier service and decreases stock level.