SERVICES

Ranging from end-to-end payroll outsourcing to process management for each function between employee time entry and employee and third party payments, Deloitte combines best practices, industry expertise, highly trained staff, and integrated technology. This would entail Deloitte providing all or a portion of the following services to the client.

• Employee Information
  • Changes to Master data:
    • New engagements, terminations, promotions, capturing of salary increases, etc.
• System Maintenance
  • Legislative changes
• Payroll Preparation
  • Updating of Payroll system for these employees:
    • Monthly (temporary) pay information
    • Fixed (permanent) pay information
• Payroll Processing
  • Review payroll results
  • Final pay run procedure
  • Printing of reports
    • Pay-slips
    • Deduction Schedules
    • Payroll reports
    • Reconciliation of pay run reports
  • Leave management (All leave categories)
  • Interface with accounting system
  • Archiving of payroll documents and data
• Third Party Payment Processing (SARS, Medical, Pension Fund, Provident Fund, employee specific deductions, etc.)
• Effecting of Payments
  • Interim payments to employees and Third Parties
  • Monthly electronic payments to employees
  • Monthly electronic payments to Third Parties
• Year End Procedure (Tax)
  • IRP 5 certificates
  • IRP 5 SARS extract file
  • Annual Tax reconciliations
• Payroll Reconciliations
  • Reconciliation of pay runs

A detailed service level agreement will have to be concluded which shall govern the exact payroll service. 

Internal Controls

The following internal controls are maintained:

• Hands-on management support
• Change management controls for system changes
• Monthly reconciliation of pay runs
• Monthly reconciliation to payroll trust accounts
• Annual audit of the payroll results by client external auditors as part of the annual audit

Compliance Management

In addition to the internal controls mentioned above, our systems are updated regularly and are fully compliant with all tax, legislative and statutory requirements.

Reporting and Analysis

The systems used provide a superior query and report writing tool with the emphasis on top quality management reports and graphs. Data is easy to extract and analyse.  Reports are easy to modify.

Software Solution

Deloitte currently runs a complete web enabled Payroll and Human Resource software platform.  According to our high level analysis the system will meet all existing payroll and HR requirements.  The HR modules have the capability to meet your anticipated future requirements regarding human resource management on an ASP model.